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IT Administrative Assistant II
Grapevine, TX

Position No Longer Open

Posted 3/10/2017

Required Skills

  • Either a degree related to IS or financial analysis or strong on the job experience
  • Proficiency using Microsoft Word, Excel, and PowerPoint; and the ability to quickly learn and use other software package
  • Ability to use a computer and be familiar with current technologies and more commonly used applications
  • Must have strong organizational skills while at the same time multi-tasking several projects
  • Must understand vendor relationships and work well in team environment
  • Must be able to read, write and communicate in English
  • N / A, minimal
  • Typical office environment
  • The position will require walking, standing and sitting at a computer

Job Description

  • IS procurement support (purchase order generation, invoice processing)
  • IS Capital and Expense Budget analysis support (historical cost schedules maintenance, buy / lease analyses, lease contract analysis)
  • Coordinate / support employee office moves in Torrance Home Office
  • Coordinate and provide remote support for Divisional office infrastructure needs – printers, barcode equipment, scanners, networks, cabling, call centers and telecommunications
  • This position does the following in accordance with all applicable Federal, State and local laws / regulations and the Company’s policies, procedures and guidelines
  • Software / Hardware Corporate Maintenance Licensing Agreements
  • Coordinate bids and provide results to management in a timely manner
  • Software Hardware Compliance – End User
  • KTC Enterprise Licensing – Microsoft Office, Agile, WinShuttle, etc.
  • Maintain licensing agreements, ensuring currency and accuracy
  • Vendor Administration – Contract and Relationship
  • Initiate preparation for doing business with new vendors
  • Standard Suppliers / VARs) / Contractors / Services
  • Assessment, Non-Disclosure
  • Account: Solvency / Risk – Notification to Financial Services for review
  • Competitive Bid - Cost Analysis – summary and reconciliation
  • Contract – Notification to Legal for review
  • Maintain Vendor contact information – KTCIS GRP Directory reviewed twice a year
  • Leasing – Contracts and Notifications
  • Contracts & Notifications – Coordinate change in authorized officers for Certifications of Incumbency
  • Leasing – Initiate Quarterly Refresh and / or Buy-Out
  • Equipment Schedules – cost management and tax compliance
  • Lease Refreshes and / or Buy-Out – Coordinate with DSS, provide status
  • Procurement Hardware and Software
  • Initiate Purchase Order process
  • Budget Forecasting / Cost Accounting
  • Operational Budget Forecasting
  • Cost Analysis
  • Vendor Setup – coordinate with accounting
  • Invoice Coding
  • Invoice tracking (PC, 4CS, Zones, CSI, etc.)
  • Division Support – Western, Central, Southeast, Northern and Corporate
  • General Assistance and resource coordination for technical issues
  • Network – coordinate service calls
  • Telephony – coordinate service calls
  • Barcode / Printer / Scanner support management
  • Cabling requests – vendor coordination
  • Defined IS Projects in Support of the Above Areas

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1700 Harmon Road, Suite One

Auburn Hills, MI 48326


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